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Patient Recruitment – Clinetic

Your next enrolled patient is already in your EHR

Replace manual chart review with automated, EHR-driven patient identification so your team spends time enrolling patients, not hunting for them.

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BUILT FOR

  • Academic Health Systems

  • Multi-Hospital Networks

  • Research-Active Institutions

  • Clinical Research Coordinators

  • Research Leaders

91%

of sites don’t have enough staff to run recruitment activities.

41%

of sites under-enroll. 11% never enroll a single patient.

$8M+

Each day lost to recruitment problems can cost a sponsor up to $8M. 

The Challenge

Finding and enrolling qualified patients is harder than it should be.

Most research teams rely on chart pulls, one-off referrals, and over-burdened coordinators to handle complex protocols and detailed reviews. When screening suffers from related delays, studies under-enroll, timelines slip, and sponsors take notice.

The Solution

One system to identify, screen, enroll.

Most cohort tools stop at a list of candidates. Clinetic carries each study from identification through screening, outreach, and enrollment, inside your health system’s existing workflow.

Timely, Data-Driven Identification

Clinetic scans your EHR regularly, adding newly matched patients to a ranked, study-specific queue. No manual chart pulls. A library of 1,500+ phenotypes and clinical definitions handles even complex protocol criteria.

Coordinator Empowerment

Built around how clinical research coordinators actually work, curated chart snippets show exactly why a patient qualifies. Less time in records, more time with patients.

Reputation & Revenue

Reliable enrollment protects your relationships with sponsors. Near real-time funnel data shows where patients drop out, so you can fix problems before they stall a study.

Built for health systems.
Runs inside your walls.

Clinetic operates inside your data environment. PHI stays put, and your IT team doesn’t build anything from scratch.

1. Protocol setup, handled by our team

MRO’s clinical, data, and coding experts review your protocol and configure parameters.

2. Regular patient matching

Clinetic scans your EHR regularly to add newly matched patients to your study-specific queue.

3. Faster pre-screening

Coordinators review curated chart snippets, not full records. Clinicians see inclusion/exclusion criteria at a glance. Screening visits get scheduled faster.

4. Funnel Reporting

Track pool size, screen-outs, and patient declines in real-time. One-click reports cover contact logs and administrative requirements.

Most tools stop at a patient list. Clinetic runs the last mile.

Cohort discovery tools tell you how many patients you might have. Clinetic helps your team actually enroll them: from identification through screening through enrollment, inside your workflow.

Hours of manual chart review

Coordinators pull full charts looking for criteria that may or may not be there. Most of that time finds nothing actionable.

Estimated targets that don’t hold.

Without EHR data behind the feasibility call, sites commit to patient counts they can’t deliver. Sponsors remember.

Future studies go elsewhere.

Sponsors keep preferred-site lists. Sites that miss targets don’t show up on the next study’s shortlist.

“Clinetic doesn’t stop at a list of candidates. It’s the infrastructure that gets them enrolled.”

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Real studies. Real numbers.

Clinetic runs across health systems with hundreds of active industry studies. Here’s what that looks like in practice.

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350%

Enrollment improvement in documented partner results

~1 wk

Time to target enrollment for a rare disease study

14 wks

A prospective study hit target enrollment. 97% of those patients completed it.

Case Study

Rare pediatric population. Target enrollment in 14 weeks.

A low-prevalence pediatric population needed rapid enrollment into a prospective observational study. Clinetic connected to EHR data across 100+ clinics and sent daily patient alerts to one central coordinator. Participation was fully remote.

  • 14 weeks to target enrollment.
  • 97% study completion rate.
  • Results published in a peer-reviewed journal.

Case Study

First eligible patient in 2 weeks after 6 months with zero.

A neurology study had been open for six months. Zero eligible patients identified. Within two weeks of using Clinetic, the team found one. The same deployment accelerated identification across endocrinology and pulmonology studies simultaneously.

  • First eligible patient found in two weeks.
  • Multiple therapeutic areas benefited at once.

“This is a huge time saver for research and provides meaningful overhead savings for our institution.”

Dean of Research, Academic Health System

The Bigger Picture

Simpler Enrollment. More Lives Reached.

Every patient who makes it into a clinical trial is a patient who might benefit from a treatment that doesn’t exist yet. Clinetic helps research teams find them faster.

Every deployment has passed IT security review.

We built Clinetic with CIO and Privacy Officer concerns in mind from the start. It shows in the track record.

R2 Hitrust Certified
AICPA SOC Compliance

PHI stays in your environment

Clinetic runs inside your data perimeter. Health record data doesn’t leave your walls. Access controls and governance are built in, not added later.

100% IT security review pass rate

Every Clinetic installation has cleared health system IT security review. We support formal questionnaires, architecture reviews, and BAA execution.

Epic-approved vendor

Listed in the Epic App Showroom. EHR-agnostic. Minimal build required, no disruption to your clinical workflows or IT infrastructure.

Related Insights

More patients enrolled. No new sites. No added staff.

Your EHR already has the data. Clinetic puts it to work. See what that looks like for your research program.

Contact Us to Get Started